Keeping Organized

I’ve spent a few days getting my December blog posts cataloged. They are in a folder by date, which is fine, but I really don’t have much idea of what topics I’ve posted without going into each file and reading the content. To say I’m not super organized is an understatement.

My solution is to add each post to Scrivener and organize the Binder by date. I’ve color-coded the individual posts using Label Meta-Data to give me a visual cue to the underlying content for each day. The following snapshot shows my color schema.

(C) 2019 JJ Shaun
Organizing December.

I keep adjusting the colors so I can see them, but you get the picture. Now I need to go back and complete the task for the rest of the posts I wrote over the last couple of years.

(C) 2019 JJ Shaun
Meta-Data label settings for my blog.

When I’m finished adding the content, I need to go in and add a title and brief synopsis to the Notecard so that I can look at the Corkboard to see what topics I’ve covered. Another thing I need to do is add the applicable Keywords and other Meta-Data to keep track of what items I’ve covered. I’m pretty sure I’ve repeated a topic or two because I’ve been a little scattered lately. Major life events take their toll.

(C) 2019 JJ Shaun
At-a-glance topics.

Now, my Tech Writing experience has taught me that keeping track of the Keywords and Meta-Data will be the tricky part. This is where consistency is vital. I already have a few tags I use when I publish my posts. I’m sure that’s how some of you have found your way to this page.

I have a year’s worth of work to organize. Still, I also know that I’ll use the new organization going forward and polish it as I go back and add previously published content. I know how I do things, so getting this page fully organized will be a work in progress over the next few months or more.

(C) 2019 JJ Shaun
Setting up other Meta-Data.

I will also apply the principles I learn as I go to the rest of my writings. For me, getting into the organization will help stimulate my creativity because I’ll be reading as I go. And when I read, I tend to edit, so I’ll need to remember to take Scrivener Snapshots of the work as I start a new organization project.

This is how I try to keep organized. What about you? How do you keep your writing organized?

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